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How to Welcome New Employees: 7 Tips to Make New Hires Feel Valued

How to Welcome New Employees: 7 Tips to Make New Hires Feel Valued

Your employees are the lifeblood of your business. Without them, you wouldn't be able to do… Well, much of anything, really. This is why you need to treat them right.

So how do you make employees feel valued? You could build a top-level onboarding program. Or invest in employee recognition software. Or give them a healthy end-of-year bonus.

Here's another idea: have a plan to welcome new employees into your organization.

This is a super simple strategy that can significantly impact the happiness and productivity of your staff, as well as your company's ability to retain top talent.

In this article, we'll explain why it's important to welcome new employees and seven tips you can use to do it more effectively. Sound like a plan? Then let's dive in!

Why is it Important to Welcome New Employees?

Before we tell you how to welcome new employees, let's discuss why you should. Here are three benefits to welcoming new hires into your organization the right way.

It Shows Professionalism

An excellent welcome process will prove to new employees that your company is organized and serious about its work—AKA the kind of company top talent wants to work for.

Once you establish this level of professionalism, you'll naturally generate positive word-of-mouth marketing. Put simply, your employees will be excited to tell their social circles about your brand, which will only help you hire additional talent in the future.

It Creates Happy Employees

A proper welcome process will create happier employees.

When you welcome new employees into your organization with open arms, they'll feel more comfortable and appreciated in their roles. Workplace comfort and feelings of appreciation lead to higher employee happiness.

And employee happiness matters. According to studies, happy employees are 12% more productive than unhappy ones and take 10x fewer sick days. In other words, happy employees are key to tremendous success.

It Reduces Employee Turnover

Finally, a stellar welcome process will improve your company's retention rate.

Employee turnover is an expensive problem. A recent Gallup study found that it can cost up to two times an employee's annual salary to replace them. To put that number into perspective, it could cost $200k to replace an employee making $100k per year. 

Employees who enjoy working for your company and feel comfortable and valued in their roles from day one will be less likely to seek alternative employment. Win!

7 Tips to Welcome New Employees the Right Way

Are you ready to welcome new employees the right way and make them feel valued? Here are seven tips to make sure your welcome process is effective.

1. Handle Paperwork Beforehand

Don't wait until an employee's first day to handle the paperwork.

Employment contracts, NDAs, and other essential documents should be shared, read, and signed beforehand. The same principle goes for company parking passes and swipe cards.

The last thing your new hire wants to do on their first day is paperwork. Help them become meaningful contributors faster by getting these details out of the way. Doing so will help ensure your welcome process actually feels, you know, welcoming.

2. Send a Welcome Email

It's your employee's first day on the job—what should you do? Send them a welcome email!

A welcome email is a simple thing. Even so, it helps new hires feel recognized and valued. When they feel this way, building a solid relationship with them will be much easier.

Don't worry, welcome emails are easy to write. We've listed a couple of examples below. Feel free to copy, adjust, and use them to supercharge your company's welcome process.

Welcome Email Example #1:

Welcome to the team, [Name]! We couldn't be more thrilled to have you. There were a lot of applicants for this position, but we chose you because you have the skills, experience, and creativity to really make a difference here. We can't wait to see everything you accomplish!

Welcome Email Example #2:

Hi, [Name]! We wanted to take a moment to welcome you to our team. We're excited to have you and can't wait for you to get started. If you have any questions, don't hesitate to ask. Now, let's get to work and accomplish something amazing together!

As you can see, your welcome messages don't need to be long. In fact, they probably shouldn't be. Welcome your new hire, show them your excitement, and sign off.

Another idea: send a company-wide note on Slack (or other internal messaging platform you use) to welcome new employees. This will allow you to get your entire team involved in the welcome process. Plus, your employees basically live on Slack anyway, right?

3. Plan Out Their First Day

Necessary paperwork has been completed, and your welcome email has been sent. Now you can turn your new hire loose and hope they figure things out on their own, right? Nope…

You should plan out every new employee's first day. That way, they never have to wonder, "What do I do now?" This kind of question leads to uncertainty, and uncertainty isn't a pleasant feeling. Instead, tell new employees exactly what to do and when to do it.

For example, new hires may need to connect to your company's WiFi. Or meet with their new colleagues. Or create an account and login into your organization's intranet platform.

4. Prepare Them For Success

What does your new hire need to succeed in their new job? Give them these things! That way, they can become meaningful contributors in less time.

Here are a few simple ways you can prepare your new employees for success:

  • Make sure they have everything they need for their workspace—whether that's at home or in the office.
  • Ask them to read through a specific training manual related to their roles.
  • Share Workflows that will help them complete everyday tasks efficiently.

Workflows are easy to create and share with Tango. All you have to do is run through the workflow yourself, and Tango will automatically capture it. When you're done, simply edit and approve the steps Tango created, then share them with new hires. It couldn't be easier!

Create your Tango account today and create Workflows that empower not just your new hires, but your whole team.

5. Schedule Meet and Greets

A Gallup study found that employee relationships with co-workers are among the most critical factors regarding employee retention. If you can help foster these relationships, your new hires will be happier and stick around longer.

That’s why we suggest making meet and greets part of your welcome process.

You could, for example, buy pizza for the office and encourage long-time employees to introduce themselves to your new hire during their lunch breaks.

Looking for something a little more personal? Encourage your current employees to reach out to your new hire on their first day and schedule one-on-one meetings. This will allow your team to get to know each other on a deeper level than a simple group lunch.

Work relationships are essential. Help new hires build them from day one.

6. Encourage Them to Ask Questions

Starting a new job is scary. There are so many questions:

  • Will I be good at my new job?
  • Will I like my co-workers, and will they like me?
  • What will my day-to-day schedule look like?

While you won't be able to answer every question your new employees have, you should be able to answer a lot of them—especially the ones that pertain to their roles.

So encourage new hires to ask questions when they arise. Doing so will reduce feelings of overwhelm, let them know you have their backs, and reduce their learning curve. New employees will feel more comfortable and more effective when they feel empowered to ask questions.

7. Seek Feedback on Your Welcome Process

Lastly, ask new employees for feedback on your welcome process.

Did they feel valued and appreciated on their first day? Were you able to make them feel comfortable from the very moment they began working for you? What can you do to make sure future hires have an even better experience than they did?

Do your best to find out which aspects of your welcome process worked and which didn't. Then, actually use this information. Otherwise, it won't do you any good.

That doesn't mean you have to implement every suggestion new hires make. But you should at least consider every piece of advice. This will help you build a more effective welcome process. It will also show new hires that you value their opinions. It's a win-win!

Wrapping Up

The way you welcome new employees into your organization is critical.

Get it right, and your team will feel valued and appreciated, leading to higher satisfaction, productivity, and retention. Get it wrong and… Well, let's say that things won't go nearly as well for your company as they could.

Fortunately, building an effective welcome process is pretty straightforward. Incorporating these tips into your onboarding process will not only help your new hires feel more welcome and equipped to succeed—it'll foster a stronger culture for your entire team.

And don't forget about Tango. With our industry-leading workflow documentation tool, you'll be able to create sophisticated Workflows in a flash and ensure your new employee's first day is both enjoyable and productive. Get started with Tango today.

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