Data processing agreement

(Updated 9/28/2022)

This Data Processing Agreement (including any terms set forth in a schedule, appendix or addendum hereto, “DPA”), dated as of 9/28/2022 (“Effective Date”), is by and between [__________] (“Customer”), and Tango Technology, Inc. (“Vendor”).  Customer and Vendor may be referred to herein together as the “Parties”, and each may be referred to herein as a “Party”. To the extent that the Parties have entered into a prior agreement governing the processing of personal data (the “Prior Agreement”), the Parties understand and agree that this DPA shall supersede and replace such Prior Agreement. For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Customer and Vendor hereby agree as follows:

1. Definitions.  

1.1 Applicable Laws” means, collectively, all now existing or hereinafter enacted or amended laws, rules, regulations (including, without limitation, self-regulatory obligations), and/or sanctions programs applicable to a Party’s performance hereunder and/or obligations with respect to data protection. 

1.2 “CCPA” means the California Consumer Privacy Act of 2018 (Title 1.81.5 of the Civil Code of the State of California), together with all effective regulations adopted thereunder (in each case, as amended from time to time).

1.3 “Customer Data” means all information, data, content and other materials, in any form or medium, that is submitted, posted, collected, transmitted or otherwise provided by or on behalf of Customer through the Services. 

1.4“Customer Personal Data” means Customer Data that is Personal Data processed by Vendor on behalf of Customer in the provision of the Services under the Service Agreement(s).

1.5 “Controller” means (i) under and in the context of European Data Protection Law, the data “controller” (as defined by GDPR), (ii) under and in the context of CCPA, the “business” (or third party) (each, as defined by CCPA), and (iii) under and in the context of any other privacy or data protection law, rule, or regulation applicable to a Party’s performance hereunder, a “controller”, “business”, or corresponding term denoting a substantially similar definition, role, and obligations under such law, rule or regulation.

1.6 “EU GDPR” means Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (and each successor regulation, directive or other text of the foregoing, in each case as amended from time to time).

1.7 “European Data Protection Law” means each of EU GDPR, UK GDPR, and the Federal Data Protection Act of 19 June 1992 (Switzerland) (as the same may be superseded by the Swiss Data Protection Act 2020 and as amended from time to time).

1.8 “GDPR” means, as applicable, (i) the EU GDPR and/or (ii) the UK GDPR.

1.9 “Personal Data” means any information that constitutes (a) “personal information” (as defined by, and in the context of, CCPA), (b) “personal data” (as defined by, and in the context of, European Data Protection Law), and/or (c) “personal data,” “personal information,” or other term denoting a substantially similar definition and obligations under, and in the context of, any other Applicable Laws, in each case that is (i) made available or otherwise provided by Customer to Vendor in connection with the Services and/or (ii) collected or accessed by Vendor under a Service Agreement(s) via a pixel, cookie, tag, or similar technology on any of Customer’s digital properties.

1.10 “Process” means any operation or set of computer operations performed on Personal Data, including, but not limited to, collection, recording, organization, structuring, storage, access, adaptation, alteration, retrieval, consultation, use, transfer, transmit, sale, rental, disclosure, dissemination, making available, alignment, combination, deletion, erasure, or destruction.

1.11 “Processor” means (i) under and in the context of European Data Protection Law, the data “processor” (as defined by GDPR), (ii) under and in the context of CCPA, a “service provider” (as defined by CCPA), and (iii) under and in the context of any other privacy or data protection law, rule, or regulation applicable to a Party’s performance hereunder, a “processor”, “service provider”, or corresponding term denoting a substantially similar definition, role, and obligations under such law, rule or regulation.

1.12 “Security Incident” means (i) any accidental, unauthorized, or unlawful destruction, loss, alteration, disclosure of, or access to, Personal Data or (ii) any other event that constitutes a “security breach”, “personal data breach”, or substantially similar term with respect to Personal Data under an Applicable Law(s).

1.13 “Service Agreements” or “Agreement” means, collectively, the agreements and/or terms of service (including, as applicable, each of the Statements of Work/SOWs/Orders/Order Forms and exhibits thereunder) between Customer and Vendor.

1.14 “Services” means, collectively, the products and/or services provided by Vendor to Customer under the Service Agreements.

1.15 “Sub-Processor” means a contractor, subcontractor, consultant, third-party service provider, or agent engaged by Vendor for further Processing of Personal Data.

1.16 “UK GDPR” has the meaning ascribed thereto in section 3(10) (as supplemented by section 205(4)) of the UK Data Protection Act 2018 (as amended from time to time).

2. Data Processing Obligations.  

2.1 General.  

(a) Each Party shall comply with its obligations relating to Personal Data under this DPA and under Applicable Laws at its own cost. With respect to Personal Data, (i) Customer is a Controller and (ii) Vendor is a Processor that acts upon the instructions of Customer, including, without limitation, in accordance with the applicable Service Agreement, this DPA, and any other documented instructions provided by Customer.

(b) With regard to Vendor employees engaged in Processing Personal Data, Vendor shall ensure that such employees are informed of the confidential nature of the Personal Data and are subject to appropriate confidentiality obligations sufficient to comply with the terms of the applicable Service Agreement(s) and this DPA, which confidentiality obligations shall survive following termination of this DPA for at least as long as the period(s) required by the applicable Service Agreement(s) and this DPA.

(c) Customer will have sole responsibility for the accuracy, quality, and legality of Customer Personal Data and the means by which Customer obtained the Customer Personal Data, including, without limitation, obtaining appropriate consent to collect the Customer Personal Data and share such data with Vendor in accordance with Applicable Laws.

2.2 GDPR.  

(a) European Economic Area and Switzerland.  

(i) The Processing by Vendor of Personal Data relating to an EEA or Switzerland data subject (including, without limitation, the transfer of such Personal Data from the EEA to a third country not providing an adequate level of protection) will be further governed by the EU Standard Contractual Clauses (Transfers Controller-to-Processor) (Module Two thereunder), with Customer as data exporter and Vendor as data importer, attached hereto (without provisions with respect to Module One, Module Three, or Module Four thereunder) as Schedule I-A (together with all Appendixes and Annexes thereto, and as the same may be amended, supplemented, or otherwise modified from time to time, “EU SCCs”), which is incorporated by reference into this DPA solely with respect to Personal Data relating to EEA and/or Switzerland data subjects.  If there is any conflict between (x) the terms and conditions of either this DPA or the applicable Service Agreement(s), on the one hand, and (y) the terms and conditions of the EU SCCs, on the other hand, then, with respect to Personal Data relating to an EEA and/or Switzerland data subject(s), the terms and conditions of the EU SCCs will prevail and control.  

(ii) Vendor may only transfer Personal Data relating to an EEA or Switzerland data subject outside the EEA in compliance with Applicable Laws and pursuant to a data transfer mechanism then-recognized by the European Commission as a legitimate basis for the transfer of such Personal Data outside the EEA.

(b) United Kingdom.  

(i) The Processing by Vendor of Personal Data relating to UK data subjects (including, without limitation, the transfer of such Personal Data from the UK to a third country not providing an adequate level of protection) will be further governed by that certain Addendum B.1.0 issued by the UK Information Commissioner’s Office in accordance with s119A of the Data Protection Act 2018 on 2 February 2022, with Customer as data exporter and Vendor as data importer, attached hereto as Schedule I-B (together with all Appendixes and Annexes thereto, and as the same may be amended, supplemented, or otherwise modified from time to time, “UK Addendum”), which is incorporated by reference into this DPA solely with respect to Personal Data relating to UK data subjects.  If there is any conflict between (x) the terms and conditions of either this DPA or the applicable Service Agreement(s), on the one hand, and (y) the terms and conditions of the UK Addendum, on the other hand, then, with respect to Personal Data relating to a UK data subject(s), the terms and conditions of the UK Addendum will prevail and control.  

(ii) Vendor may only transfer Personal Data relating to a UK data subject outside the UK in compliance with Applicable Laws and pursuant to a data transfer mechanism then-recognized by the government of the United Kingdom as a legitimate basis for the transfer of such Personal Data outside the UK.

2.3 CCPA.  Without limiting any of the restrictions on or obligations of Vendor under this DPA, under any of the Service Agreements, or under Applicable Laws, with respect to Personal Data relating to a California “consumer” (as defined by CCPA) or household (“CCPA Personal Data”):

(a) Customer shall be disclosing such CCPA Personal Data under the applicable Service Agreement(s) to Vendor for a “business purpose” (as defined by CCPA), and Vendor shall Process such CCPA Personal Data solely on behalf of Customer and only as necessary to perform such business purpose for Customer; and

(b) Vendor shall not: (i) “sell” (as defined by CCPA) CCPA Personal Data; or (ii) retain, use, or disclose CCPA Personal Data (x) for any purpose (including a “commercial purpose” (as defined by CCPA)) other than for the specific purpose of performing for Customer the services specified in the particular Service Agreement(s) or (y) outside of the direct business relationship between Vendor and Customer; Vendor certifies that it understands the restrictions set forth in this Section 2.3(b) and shall comply with them; and

(c) Notwithstanding anything to the contrary in this DPA (including, for purposes of clarification and without limitation, clauses (a) and (b) of this Section 2.3), in no event shall Vendor process any CCPA Personal Data in such a manner as would constitute (i) a sale (as defined by CCPA) of CCPA Personal Data by Customer to Vendor or (ii) on or after January 1, 2023, the sharing (as defined under CCPA (as amended by the California Privacy Rights Act of 2020)) of CCPA Personal Data by Customer with Vendor; and

(d) If directed by Customer with regard to a particular California consumer or household, Vendor shall delete the CCPA Personal Data of such consumer or household. 

2.4 Changes in Applicable Laws.  If, due to any change in Applicable Laws, a Party reasonably believes that (a) Vendor ceases to be able to provide a Service(s) in whole or in part (e.g., with respect to a particular jurisdiction) and/or Customer ceases to be able to use a Service(s) in whole or in part under the then-current terms and conditions of the applicable Service Agreement(s) and this DPA, each Party may terminate the applicable Service Agreement(s) (in whole or, if reasonably practicable, in part).

3. Security.  

3.1 Taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons, Vendor will implement and maintain appropriate technical and organizational measures to ensure a level of security appropriate to the risks. Such measures will include reasonable administrative, physical, and technical security controls (including those required by Applicable Laws) that prevent the collection, use, disclosure, or access to Personal Data and Customer confidential information that the Service Agreements do not expressly authorize, including maintaining a comprehensive information security program that safeguards Personal Data and Customer confidential information. These security measures include, but are not limited to: (i) the pseudonymization and encryption of personal data; (ii) the ability to ensure the ongoing confidentiality, integrity, availability and resilience of processing systems and services; and (iii) the ability to restore the availability and access to personal data in a timely manner in the event of a physical or technical incident. 

3.2 When assessing the appropriate level of security, account shall be taken in particular of the risks that are presented by processing, in particular from accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to personal data transmitted, stored or otherwise processed.

4. Supplementary Measures and Safeguards.

4.1 Assistance; Risk Assessment.  

(a) Vendor shall assist Customer to ensure compliance with Applicable Laws in connection with the Processing of Personal Data.  

4.2 Orders. Vendor shall notify Customer in writing of any subpoena or other judicial or administrative order by a government authority or proceeding seeking access to or disclosure of Personal Data. Customer shall have the right to defend such action in lieu of and/or on behalf of Vendor. Customer may, if it so chooses, seek a protective order. Vendor shall reasonably cooperate with Customer in such defense.

5. Notifications. 

5.1 Security Incidents.  Vendor has and will maintain a security incident response plan that includes procedures to be followed in the event of a Security Incident. Vendor will provide Customer with written notice promptly after discovering a Security Incident (including those affecting Vendor or its Sub-Processors), including any information that Customer is required by law to provide to an applicable regulatory agency or to the individuals whose personal data was involved in the Security Incident. 

5.2 Data Subject Requests.  Vendor shall (i) promptly notify Customer about any request under Applicable Law(s) with respect to Personal Data received from or on behalf of the applicable data subject and (ii) reasonably cooperate with Customer’s reasonable requests in connection with data subject requests with respect to Personal Data.  Vendor shall assist Customer, through appropriate technical and organizational measures, to fulfill its obligations with respect to requests of data subjects seeking to exercise rights under Applicable Law with respect to Personal Data.

6. Sub-Processors.

6.1 Vendor shall not have Personal Data Processed by a Sub-Processor unless such Sub-Processor is bound by a written agreement with Vendor that includes data protection obligations at least as protective as those contained in this DPA and the applicable Service Agreement(s) and that meet the requirements of Applicable Laws. Vendor is and shall remain fully liable to Customer for any failure by any Sub-Processor to fulfill Vendor’s data protection obligations under Applicable Laws.

6.2 Vendor provides a of lists all Sub-Processors who access Personal Data, available at: tango.us/subprocessors (the “Website”). Customer specifically authorizes and instructs Vendor to engage the Sub-Processors listed on the Website as of the Effective Date. Vendor will notify Customer of any changes to the Sub-Processors listed on the Website and grant Customer the opportunity to object to such change. Upon Customer’s request, Vendor will provide all information necessary to demonstrate that the Sub-Processors will meet all requirements pursuant to Section 6.1. In the case Customer objects to any Sub-Processor, Vendor can choose to either not engage the Sub-Processor or to terminate this DPA with thirty (30) days’ prior written notice.

6.3 Third-party providers that maintain IT systems whereby access to Personal Data is not needed but can technically also not be excluded do not qualify as Sub-Processors within the meaning of this Section 6. They can be engaged based on regular confidentiality undertakings and subject to Vendor’s reasonable monitoring.

7. Deletion. Vendor shall, at the choice of Customer: (i) delete or return all Customer Data to Customer after such Customer Data is no longer necessary for the provision of the Services, and (ii) delete existing copies of such Customer Data. 

8. Documentation.  

8.1 Vendor shall, upon Customer’s request, provide Customer (a) comprehensive documentation of Vendor’s technical and organizational security measures, (b) any and all third-party audits and certifications available with respect to such security measures, and (c) and all other information reasonably necessary to demonstrate compliance with the Vendor’s obligations under this DPA and/or under Applicable Laws.

9. Term; Termination.  This DPA shall remain in effect until (a) all Service Agreements have terminated and (b) all obligations that Vendor has under the Service Agreements and under Applicable Laws with respect to Personal Data, and all rights that Customer has under the Service Agreements and under Applicable Laws with respect to Personal Data, have terminated.  Notwithstanding termination of this DPA, any provisions hereof that by their nature are intended to survive, shall survive termination.

10. Miscellaneous.

10.1 Any notice made pursuant to this DPA will be in writing and will be deemed delivered on (a) the date of delivery if delivered personally, (b) five (5) calendar days (or upon written confirmed receipt) after mailing if duly deposited in registered or certified mail or express commercial carrier, or (c) one (1) calendar day (or upon written confirmed receipt) after being sent by email, addressed to Customer at the address or email address on record with Vendor in Customer’s account information, or addressed to Vendor at the address or email address set forth below, or to such other address or email address as may be hereafter designated by either Party: 

Tango Technology, Inc.
1267 Willis St., Suite 200
Redding, CA 96001
hello@tango.us

10.2 This DPA shall be governed by and construed in accordance with governing law and jurisdiction provisions in the applicable Service Agreements, unless required otherwise by Applicable Laws.

10.3 Neither Party may assign or transfer any part of this DPA without the written consent of the other Party; provided, however, that this DPA, collectively with all Service Agreements, may be assigned without the other Party’s written consent by either Party to a person or entity who acquires, by sale, merger or otherwise, all or substantially all of such assigning Party’s assets, stock or business.  Subject to the foregoing, this DPA shall bind and inure to the benefit of the Parties, their respective successors and permitted assigns.  Any attempted assignment in violation of this Section 12.3 shall be void and of no effect.

10.4 This DPA is the Parties’ entire agreement relating to its subject and supersedes any prior or contemporaneous agreements on that subject; provided, however, that, notwithstanding the foregoing but subject to the last sentence of this Section 10.4, nothing in this DPA shall be deemed to supersede any of the Service Agreements. Vendor may modify the terms of this DPA if, as reasonably determined by Vendor, such modification is (i) reasonably necessary to comply with Applicable Laws or any other law, regulation, court order or guidance issued by a governmental regulator or agency; and (ii) does not: (a) result in a degradation of the overall security of the Services, (b) expand the scope of, or remove any restrictions on, Vendor’s processing of Personal Data, and (c) otherwise have a material adverse impact on Customer’s rights under this DPA. Any other amendments must be executed by both of the Parties and expressly state that they are amending this DPA.  Failure to enforce any provision of this DPA shall not constitute a waiver.  If any provision of this DPA is found unenforceable, it and any related provisions shall be interpreted to best accomplish the unenforceable provision’s essential purpose.  The headings contained in this DPA are for reference purposes only and shall not affect in any way the meaning or interpretation of this DPA.  In the event of a conflict between the terms and conditions of this DPA and the terms and conditions of any Service Agreement, the terms and conditions of this DPA shall govern.

SCHEDULE I-A

EU SCCs

EU Standard Contractual Clauses for the transfer of personal data to third countries pursuant to Regulation (EU) 2016/679

(Module 2 – EU Controller to Non-EU Processor transfers)

SECTION I

Clause 1

Purpose and scope

(a)      The purpose of these standard contractual clauses is to ensure compliance with the requirements of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation) for the transfer of personal data to a third country.

(b)       The Parties:

(i)   the natural or legal person(s), public authority/ies, agency/ies or other body/ies (hereinafter ‘entity/ies’) transferring the personal data, as listed in Appendix I.A (hereinafter each ‘data exporter’), and

(ii) the entity/ies in a third country receiving the personal data from the data exporter, directly or indirectly via another entity also Party to these Clauses, as listed in Appendix I.A (hereinafter each ‘data importer’)

           have agreed to these standard contractual clauses (hereinafter: ‘Clauses’).

(c)       These Clauses apply with respect to the transfer of personal data as specified in Appendix I.B.

(d)       The Appendix to these Clauses containing the Appendices referred to therein forms an integral part of these Clauses.

Clause 2

Effect and invariability of the Clauses

(a)       These Clauses set out appropriate safeguards, including enforceable data subject rights and effective legal remedies, pursuant to Article 46(1) and Article 46(2)(c) of Regulation (EU) 2016/679 and, with respect to data transfers from controllers to processors and/or processors to processors, standard contractual clauses pursuant to Article 28(7) of Regulation (EU) 2016/679, provided they are not modified, except to select the appropriate Module(s) or to add or update information in the Appendix. This does not prevent the Parties from including the standard contractual clauses laid down in these Clauses in a wider contract and/or to add other clauses or additional safeguards, provided that they do not contradict, directly or indirectly, these Clauses or prejudice the fundamental rights or freedoms of data subjects.

(b)       These Clauses are without prejudice to obligations to which the data exporter is subject by virtue of Regulation (EU) 2016/679.

Clause 3

Third-party beneficiaries

(a)       Data subjects may invoke and enforce these Clauses, as third-party beneficiaries, against the data exporter and/or data importer, with the following exceptions:

(i)   Clause 1, Clause 2, Clause 3, Clause 6, Clause 7;

(ii) Clause 8 – Clause 8.1(b), 8.9(a), (c), (d) and (e);

(iii) Clause 9 – Clause 9(a), (c), (d) and (e);

(iv) Clause 12 – Clause 12(a), (d) and (f);

(v)  Clause 13;

(vi) Clause 15.1(c), (d) and (e);

(vii)   Clause 16(e);

(viii)  Clause 18 – Clause 18(a) and (b).

(b)       Paragraph (a) is without prejudice to rights of data subjects under Regulation (EU) 2016/679.

Clause 4

Interpretation

(a)       Where these Clauses use terms that are defined in Regulation (EU) 2016/679, those terms shall have the same meaning as in that Regulation.

(b)       These Clauses shall be read and interpreted in the light of the provisions of Regulation (EU) 2016/679.

(c)       These Clauses shall not be interpreted in a way that conflicts with rights and obligations provided for in Regulation (EU) 2016/679.

Clause 5

Hierarchy

In the event of a contradiction between these Clauses and the provisions of related agreements between the Parties, existing at the time these Clauses are agreed or entered into thereafter, these Clauses shall prevail.

Clause 6

Description of the transfer(s)

The details of the transfer(s), and in particular the categories of personal data that are transferred and the purpose(s) for which they are transferred, are specified in Appendix I.B.

Clause 7

Docking clause

(a)       An entity that is not a Party to these Clauses may, with the agreement of the Parties, accede to these Clauses at any time, either as a data exporter or as a data importer, by completing the Appendix and signing Appendix I.A.

(b)       Once it has completed the Appendix and signed Appendix I.A, the acceding entity shall become a Party to these Clauses and have the rights and obligations of a data exporter or data importer in accordance with its designation in Appendix I.A.

(c)       The acceding entity shall have no rights or obligations arising under these Clauses from the period prior to becoming a Party.

SECTION II – OBLIGATIONS OF THE PARTIES

Clause 8

Data protection safeguards

The data exporter warrants that it has used reasonable efforts to determine that the data importer is able, through the implementation of appropriate technical and organisational measures, to satisfy its obligations under these Clauses.

8.1   Instructions

(a)       The data importer shall process the personal data only on documented instructions from the data exporter. The data exporter may give such instructions throughout the duration of the contract.

(b)       The data importer shall immediately inform the data exporter if it is unable to follow those instructions.

8.2   Purpose limitation

The data importer shall process the personal data only for the specific purpose(s) of the transfer, as set out in Appendix I.B, unless on further instructions from the data exporter.

8.3   Transparency

On request, the data exporter shall make a copy of these Clauses, including the Appendix as completed by the Parties, available to the data subject free of charge. To the extent necessary to protect business secrets or other confidential information, including the measures described in Appendix II and personal data, the data exporter may redact part of the text of the Appendix to these Clauses prior to sharing a copy, but shall provide a meaningful summary where the data subject would otherwise not be able to understand the its content or exercise his/her rights. On request, the Parties shall provide the data subject with the reasons for the redactions, to the extent possible without revealing the redacted information. This Clause is without prejudice to the obligations of the data exporter under Articles 13 and 14 of Regulation (EU) 2016/679.

8.4   Accuracy

If the data importer becomes aware that the personal data it has received is inaccurate, or has become outdated, it shall inform the data exporter without undue delay. In this case, the data importer shall cooperate with the data exporter to erase or rectify the data.

8.5   Duration of processing and erasure or return of data

Processing by the data importer shall only take place for the duration specified in Appendix I.B. After the end of the provision of the processing services, the data importer shall, at the choice of the data exporter, delete all personal data processed on behalf of the data exporter and certify to the data exporter that it has done so, or return to the data exporter all personal data processed on its behalf and delete existing copies. Until the data is deleted or returned, the data importer shall continue to ensure compliance with these Clauses. In case of local laws applicable to the data importer that prohibit return or deletion of the personal data, the data importer warrants that it will continue to ensure compliance with these Clauses and will only process it to the extent and for as long as required under that local law. This is without prejudice to Clause 14, in particular the requirement for the data importer under Clause 14(e) to notify the data exporter throughout the duration of the contract if it has reason to believe that it is or has become subject to laws or practices not in line with the requirements under Clause 14(a).

8.6   Security of processing

(a)       The data importer and, during transmission, also the data exporter shall implement appropriate technical and organisational measures to ensure the security of the data, including protection against a breach of security leading to accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access to that data (hereinafter ‘personal data breach’). In assessing the appropriate level of security, the Parties shall take due account of the state of the art, the costs of implementation, the nature, scope, context and purpose(s) of processing and the risks involved in the processing for the data subjects. The Parties shall in particular consider having recourse to encryption or pseudonymisation, including during transmission, where the purpose of processing can be fulfilled in that manner. In case of pseudonymisation, the additional information for attributing the personal data to a specific data subject shall, where possible, remain under the exclusive control of the data exporter. In complying with its obligations under this paragraph, the data importer shall at least implement the technical and organisational measures specified in Appendix II. The data importer shall carry out regular checks to ensure that these measures continue to provide an appropriate level of security.

(b)       The data importer shall grant access to the personal data to members of its personnel only to the extent strictly necessary for the implementation, management and monitoring of the contract. It shall ensure that persons authorised to process the personal data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality.

(c)       In the event of a personal data breach concerning personal data processed by the data importer under these Clauses, the data importer shall take appropriate measures to address the breach, including measures to mitigate its adverse effects. The data importer shall also notify the data exporter without undue delay after having become aware of the breach. Such notification shall contain the details of a contact point where more information can be obtained, a description of the nature of the breach (including, where possible, categories and approximate number of data subjects and personal data records concerned), its likely consequences and the measures taken or proposed to address the breach including, where appropriate, measures to mitigate its possible adverse effects. Where, and in so far as, it is not possible to provide all information at the same time, the initial notification shall contain the information then available and further information shall, as it becomes available, subsequently be provided without undue delay.

(d)       The data importer shall cooperate with and assist the data exporter to enable the data exporter to comply with its obligations under Regulation (EU) 2016/679, in particular to notify the competent supervisory authority and the affected data subjects, taking into account the nature of processing and the information available to the data importer.

8.7   Sensitive data

Where the transfer involves personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, or biometric data for the purpose of uniquely identifying a natural person, data concerning health or a person’s sex life or sexual orientation, or data relating to criminal convictions and offences (hereinafter ‘sensitive data’), the data importer shall apply the specific restrictions and/or additional safeguards described in Appendix I.B.

8.8   Onward transfers

The data importer shall only disclose the personal data to a third party on documented instructions from the data exporter. In addition, the data may only be disclosed to a third party located outside the European Union (in the same country as the data importer or in another third country, hereinafter ‘onward transfer’) if the third party is or agrees to be bound by these Clauses, under the appropriate Module, or if:

(i)  the onward transfer is to a country benefitting from an adequacy decision pursuant to Article 45 of Regulation (EU) 2016/679 that covers the onward transfer;

(ii) the third party otherwise ensures appropriate safeguards pursuant to Articles 46 or 47 Regulation of (EU) 2016/679 with respect to the processing in question;

(iii) the onward transfer is necessary for the establishment, exercise or defence of legal claims in the context of specific administrative, regulatory or judicial proceedings; or

(iv)   the onward transfer is necessary in order to protect the vital interests of the data subject or of another natural person.

Any onward transfer is subject to compliance by the data importer with all the other safeguards under these Clauses, in particular purpose limitation.

8.9   Documentation and compliance

(a)       The data importer shall promptly and adequately deal with enquiries from the data exporter that relate to the processing under these Clauses.

(b)       The Parties shall be able to demonstrate compliance with these Clauses. In particular, the data importer shall keep appropriate documentation on the processing activities carried out on behalf of the data exporter.

(c)       The data importer shall make available to the data exporter all information necessary to demonstrate compliance with the obligations set out in these Clauses and at the data exporter’s request, allow for and contribute to audits of the processing activities covered by these Clauses, at reasonable intervals or if there are indications of non-compliance. In deciding on a review or audit, the data exporter may take into account relevant certifications held by the data importer.

(d)       The data exporter may choose to conduct the audit by itself or mandate an independent auditor. Audits may include inspections at the premises or physical facilities of the data importer and shall, where appropriate, be carried out with reasonable notice.

(e)       The Parties shall make the information referred to in paragraphs (b) and (c), including the results of any audits, available to the competent supervisory authority on request.

Clause 9

Use of sub-processors

(a)       SPECIFIC PRIOR AUTHORISATION. The data importer shall not sub-contract any of its processing activities performed on behalf of the data exporter under these Clauses to a sub-processor without the data exporter’s prior specific written authorisation. The data importer shall submit the request for specific authorisation at least fourteen (14) days prior to the engagement of the sub-processor, together with the information necessary to enable the data exporter to decide on the authorisation. The list of sub-processors already authorised by the data exporter can be found in Appendix III. The Parties shall keep Appendix III up to date

(b)       Where the data importer engages a sub-processor to carry out specific processing activities (on behalf of the data exporter), it shall do so by way of a written contract that provides for, in substance, the same data protection obligations as those binding the data importer under these Clauses, including in terms of third-party beneficiary rights for data subjects. The Parties agree that, by complying with this Clause, the data importer fulfils its obligations under Clause 8.8. The data importer shall ensure that the sub-processor complies with the obligations to which the data importer is subject pursuant to these Clauses.

(c)       The data importer shall provide, at the data exporter’s request, a copy of such a sub-processor agreement and any subsequent amendments to the data exporter. To the extent necessary to protect business secrets or other confidential information, including personal data, the data importer may redact the text of the agreement prior to sharing a copy.

(d)       The data importer shall remain fully responsible to the data exporter for the performance of the sub-processor’s obligations under its contract with the data importer. The data importer shall notify the data exporter of any failure by the sub-processor to fulfil its obligations under that contract.

(e)       The data importer shall agree a third-party beneficiary clause with the sub-processor whereby – in the event the data importer has factually disappeared, ceased to exist in law or has become insolvent – the data exporter shall have the right to terminate the sub-processor contract and to instruct the sub-processor to erase or return the personal data.

Clause 10

Data subject rights

(a)       The data importer shall promptly notify the data exporter of any request it has received from a data subject. It shall not respond to that request itself unless it has been authorised to do so by the data exporter.

(b)       The data importer shall assist the data exporter in fulfilling its obligations to respond to data subjects’ requests for the exercise of their rights under Regulation (EU) 2016/679. In this regard, the Parties shall set out in Appendix II the appropriate technical and organisational measures, taking into account the nature of the processing, by which the assistance shall be provided, as well as the scope and the extent of the assistance required.

(c)       In fulfilling its obligations under paragraphs (a) and (b), the data importer shall comply with the instructions from the data exporter.

Clause 11

Redress

(a)       The data importer shall inform data subjects in a transparent and easily accessible format, through individual notice or on its website, of a contact point authorised to handle complaints. It shall deal promptly with any complaints it receives from a data subject.

(b)       In case of a dispute between a data subject and one of the Parties as regards compliance with these Clauses, that Party shall use its best efforts to resolve the issue amicably in a timely fashion. The Parties shall keep each other informed about such disputes and, where appropriate, cooperate in resolving them.

(c)       Where the data subject invokes a third-party beneficiary right pursuant to Clause 3, the data importer shall accept the decision of the data subject to:

(i)   lodge a complaint with the supervisory authority in the Member State of his/her habitual residence or place of work, or the competent supervisory authority pursuant to Clause 13;

(ii) refer the dispute to the competent courts within the meaning of Clause 18.

(d)       The Parties accept that the data subject may be represented by a not-for-profit body, organisation or association under the conditions set out in Article 80(1) of Regulation (EU) 2016/679.

(e)       The data importer shall abide by a decision that is binding under the applicable EU or Member State law.

(f)       The data importer agrees that the choice made by the data subject will not prejudice his/her substantive and procedural rights to seek remedies in accordance with applicable laws.

Clause 12

Liability

(a)       Each Party shall be liable to the other Party/ies for any damages it causes the other Party/ies by any breach of these Clauses.

(b)       The data importer shall be liable to the data subject, and the data subject shall be entitled to receive compensation, for any material or non-material damages the data importer or its sub-processor causes the data subject by breaching the third-party beneficiary rights under these Clauses.

(c)       Notwithstanding paragraph (b), the data exporter shall be liable to the data subject, and the data subject shall be entitled to receive compensation, for any material or non-material damages the data exporter or the data importer (or its sub-processor) causes the data subject by breaching the third-party beneficiary rights under these Clauses. This is without prejudice to the liability of the data exporter and, where the data exporter is a processor acting on behalf of a controller, to the liability of the controller under Regulation (EU) 2016/679 or Regulation (EU) 2018/1725, as applicable.

(d)       The Parties agree that if the data exporter is held liable under paragraph (c) for damages caused by the data importer (or its sub-processor), it shall be entitled to claim back from the data importer that part of the compensation corresponding to the data importer’s responsibility for the damage.

(e)       Where more than one Party is responsible for any damage caused to the data subject as a result of a breach of these Clauses, all responsible Parties shall be jointly and severally liable and the data subject is entitled to bring an action in court against any of these Parties.

(f)       The Parties agree that if one Party is held liable under paragraph (e), it shall be entitled to claim back from the other Party/ies that part of the compensation corresponding to its/their responsibility for the damage.

(g)       The data importer may not invoke the conduct of a sub-processor to avoid its own liability.

Clause 13

Supervision

(a)       The supervisory authority with responsibility for ensuring compliance by the data exporter with Regulation (EU) 2016/679 as regards the data transfer, as indicated in Appendix I.C, shall act as competent supervisory authority.

(b)      The data importer agrees to submit itself to the jurisdiction of and cooperate with the competent supervisory authority in any procedures aimed at ensuring compliance with these Clauses. In particular, the data importer agrees to respond to enquiries, submit to audits and comply with the measures adopted by the supervisory authority, including remedial and compensatory measures. It shall provide the supervisory authority with written confirmation that the necessary actions have been taken.

SECTION III – LOCAL LAWS AND OBLIGATIONS IN CASE OF ACCESS BY PUBLIC AUTHORITIES

Clause 14

Local laws and practices affecting compliance with the Clauses

(a)       The Parties warrant that they have no reason to believe that the laws and practices in the third country of destination applicable to the processing of the personal data by the data importer, including any requirements to disclose personal data or measures authorising access by public authorities, prevent the data importer from fulfilling its obligations under these Clauses. This is based on the understanding that laws and practices that respect the essence of the fundamental rights and freedoms and do not exceed what is necessary and proportionate in a democratic society to safeguard one of the objectives listed in Article 23(1) of Regulation (EU) 2016/679, are not in contradiction with these Clauses.

(b)       The Parties declare that in providing the warranty in paragraph (a), they have taken due account in particular of the following elements:

(i)   the specific circumstances of the transfer, including the length of the processing chain, the number of actors involved and the transmission channels used; intended onward transfers; the type of recipient; the purpose of processing; the categories and format of the transferred personal data; the economic sector in which the transfer occurs; the storage location of the data transferred;

(ii) the laws and practices of the third country of destination– including those requiring the disclosure of data to public authorities or authorising access by such authorities – relevant in light of the specific circumstances of the transfer, and the applicable limitations and safeguards;

(iii) any relevant contractual, technical or organisational safeguards put in place to supplement the safeguards under these Clauses, including measures applied during transmission and to the processing of the personal data in the country of destination.

(c)       The data importer warrants that, in carrying out the assessment under paragraph (b), it has made its best efforts to provide the data exporter with relevant information and agrees that it will continue to cooperate with the data exporter in ensuring compliance with these Clauses.

(d)       The Parties agree to document the assessment under paragraph (b) and make it available to the competent supervisory authority on request.

(e)       The data importer agrees to notify the data exporter promptly if, after having agreed to these Clauses and for the duration of the contract, it has reason to believe that it is or has become subject to laws or practices not in line with the requirements under paragraph (a), including following a change in the laws of the third country or a measure (such as a disclosure request) indicating an application of such laws in practice that is not in line with the requirements in paragraph (a).

(f)       Following a notification pursuant to paragraph (e), or if the data exporter otherwise has reason to believe that the data importer can no longer fulfil its obligations under these Clauses, the data exporter shall promptly identify appropriate measures (e.g. technical or organisational measures to ensure security and confidentiality) to be adopted by the data exporter and/or data importer to address the situation. The data exporter shall suspend the data transfer if it considers that no appropriate safeguards for such transfer can be ensured, or if instructed by the competent supervisory authority to do so. In this case, the data exporter shall be entitled to terminate the contract, insofar as it concerns the processing of personal data under these Clauses. If the contract involves more than two Parties, the data exporter may exercise this right to termination only with respect to the relevant Party, unless the Parties have agreed otherwise. Where the contract is terminated pursuant to this Clause, Clause 16(d) and (e) shall apply.

Clause 15

Obligations of the data importer in case of access by public authorities

15.1   Notification

(a)       The data importer agrees to notify the data exporter and, where possible, the data subject promptly (if necessary with the help of the data exporter) if it:

(i)   receives a legally binding request from a public authority, including judicial authorities, under the laws of the country of destination for the disclosure of personal data transferred pursuant to these Clauses; such notification shall include information about the personal data requested, the requesting authority, the legal basis for the request and the response provided; or

(ii) becomes aware of any direct access by public authorities to personal data transferred pursuant to these Clauses in accordance with the laws of the country of destination; such notification shall include all information available to the importer.

(b)       If the data importer is prohibited from notifying the data exporter and/or the data subject under the laws of the country of destination, the data importer agrees to use its best efforts to obtain a waiver of the prohibition, with a view to communicating as much information as possible, as soon as possible. The data importer agrees to document its best efforts in order to be able to demonstrate them on request of the data exporter.

(c)       Where permissible under the laws of the country of destination, the data importer agrees to provide the data exporter, at regular intervals for the duration of the contract, with as much relevant information as possible on the requests received (in particular, number of requests, type of data requested, requesting authority/ies, whether requests have been challenged and the outcome of such challenges, etc.).

(d)       The data importer agrees to preserve the information pursuant to paragraphs (a) to (c) for the duration of the contract and make it available to the competent supervisory authority on request.

(e)       Paragraphs (a) to (c) are without prejudice to the obligation of the data importer pursuant to Clause 14(e) and Clause 16 to inform the data exporter promptly where it is unable to comply with these Clauses.

15.2   Review of legality and data minimisation

(a)       The data importer agrees to review the legality of the request for disclosure, in particular whether it remains within the powers granted to the requesting public authority, and to challenge the request if, after careful assessment, it concludes that there are reasonable grounds to consider that the request is unlawful under the laws of the country of destination, applicable obligations under international law and principles of international comity. The data importer shall, under the same conditions, pursue possibilities of appeal. When challenging a request, the data importer shall seek interim measures with a view to suspending the effects of the request until the competent judicial authority has decided on its merits. It shall not disclose the personal data requested until required to do so under the applicable procedural rules. These requirements are without prejudice to the obligations of the data importer under Clause 14(e).

(b)       The data importer agrees to document its legal assessment and any challenge to the request for disclosure and, to the extent permissible under the laws of the country of destination, make the documentation available to the data exporter. It shall also make it available to the competent supervisory authority on request.

(c)       The data importer agrees to provide the minimum amount of information permissible when responding to a request for disclosure, based on a reasonable interpretation of the request.

SECTION IV – FINAL PROVISIONS

Clause 16

Non-compliance with the Clauses and termination

(a)       The data importer shall promptly inform the data exporter if it is unable to comply with these Clauses, for whatever reason.

(b)       In the event that the data importer is in breach of these Clauses or unable to comply with these Clauses, the data exporter shall suspend the transfer of personal data to the data importer until compliance is again ensured or the contract is terminated. This is without prejudice to Clause 14(f).

(c)       The data exporter shall be entitled to terminate the contract, insofar as it concerns the processing of personal data under these Clauses, where:

(i)   the data exporter has suspended the transfer of personal data to the data importer pursuant to paragraph (b) and compliance with these Clauses is not restored within a reasonable time and in any event within one month of suspension;

(ii) the data importer is in substantial or persistent breach of these Clauses; or

(iii) the data importer fails to comply with a binding decision of a competent court or supervisory authority regarding its obligations under these Clauses.

           In these cases, it shall inform the competent supervisory authority of such non-compliance. Where the contract involves more than two Parties, the data exporter may exercise this right to termination only with respect to the relevant Party, unless the Parties have agreed otherwise.

(d)       Personal data that has been transferred prior to the termination of the contract pursuant to paragraph (c) shall at the choice of the data exporter immediately be returned to the data exporter or deleted in its entirety. The same shall apply to any copies of the data. The data importer shall certify the deletion of the data to the data exporter. Until the data is deleted or returned, the data importer shall continue to ensure compliance with these Clauses. In case of local laws applicable to the data importer that prohibit the return or deletion of the transferred personal data, the data importer warrants that it will continue to ensure compliance with these Clauses and will only process the data to the extent and for as long as required under that local law.

(e)       Either Party may revoke its agreement to be bound by these Clauses where (i) the European Commission adopts a decision pursuant to Article 45(3) of Regulation (EU) 2016/679 that covers the transfer of personal data to which these Clauses apply; or (ii) Regulation (EU) 2016/679 becomes part of the legal framework of the country to which the personal data is transferred. This is without prejudice to other obligations applying to the processing in question under Regulation (EU) 2016/679.

Clause 17

Governing law

These Clauses shall be governed by the law of one of the EU Member States, provided such law allows for third-party beneficiary rights. The Parties agree that this shall be the governing law as set out in the Agreement (as defined in the DPA) unless otherwise specified.

Clause 18

Choice of forum and jurisdiction

(a)       Any dispute arising from these Clauses shall be resolved by the courts of an EU Member State.

(b)       The Parties agree that those shall be the courts of the Member State specified in the Agreement (as defined in the DPA).

(c)       A data subject may also bring legal proceedings against the data exporter and/or data importer before the courts of the Member State in which he/she has his/her habitual residence.

(d)       The Parties agree to submit themselves to the jurisdiction of such courts.

APPENDIX I

A.   LIST OF PARTIES

Data exporter(s):

Name: Entity identified as “Customer” in the DPA and Agreement.

Address: See the Agreement.

Contact person’s name, position and contact details: See the Agreement.

Activities relevant to the data transferred under these Clauses: To provide Customer with the Services (as defined in the DPA), namely, providing Customer with access to Vendor’s software that assist users in developing training and documentation materials.

Signature and date: See the Agreement.

Role (controller/processor): Controller.

Data importer(s):

Name: Tango Technology, Inc. (“Vendor”)

Address:

Tango Technology, Inc.

1267 Willis St., STE 200

Redding, CA 96001

Contact person’s name, position and contact details: Brian Shultz; DPO@tango.us

Activities relevant to the data transferred under these Clauses: To provide Customer with the Services (as defined in the DPA), namely, providing Customer with access to Vendor’s software that assist users in developing training and documentation materials.

Role (controller/processor): Processor.

B.   DESCRIPTION OF TRANSFER

Categories of data subjects whose personal data is transferred

Individual users, Employees, Authorized Users and Covered Third Parties (as defined in Annex I) (collectively, “Users”).

Categories of personal data transferred

First name, last name, email address, profile picture (where Users could upload photos of their persons), and screenshots (where Users may capture personal data).

Sensitive data transferred (if applicable) and applied restrictions or safeguards that fully take into consideration the nature of the data and the risks involved, such as for instance strict purpose limitation, access restrictions (including access only for staff having followed specialised training), keeping a record of access to the data, restrictions for onward transfers or additional security measures.

None.

The frequency of the transfer (e.g. whether the data is transferred on a one-off or continuous basis).

For the duration of the Services pursuant to the Agreement.

Nature of the processing

To provide the Services pursuant to the Agreement.

Purpose(s) of the data transfer and further processing

To provide the Services pursuant to the Agreement.

The period for which the personal data will be retained, or, if that is not possible, the criteria used to determine that period

As long as necessary to provide the Services pursuant to the Agreement.

For transfers to (sub-) processors, also specify subject matter, nature and duration of the processing

To provide the Services pursuant to the Agreement.

C.   COMPETENT SUPERVISORY AUTHORITY

Identify the competent supervisory authority/ies in accordance with Clause 13

The Supervisory Authority where the Data Exporter is located.

APPENDIX II

TECHNICAL AND ORGANISATIONAL MEASURES INCLUDING TECHNICAL AND ORGANISATIONAL MEASURES TO ENSURE THE SECURITY OF THE DATA

1. General Security Measures

Tango will comply with industry-standard security measures (including with respect to personnel, hardware and software, storage and networks, access controls, monitoring and logging, vulnerability and breach detection, and incident response measures necessary to protect against unauthorized or accidental access, loss, alteration, disclosure or destruction of personal data), as well as with all applicable data privacy and security laws, regulations and standards.  

2. Contact Information

Tango’s security team can be reached at security@tango.us for any security questions. The customer team can be reached at https://tango.us/contact.

3. Compliance

Tango complies with the standards and practices described on the Tango website: https://tango.us/security. For additional information, contact security@tango.us.

4. Information Security Program

The objective of Tango’s Information Security Program is to maintain the confidentiality, integrity and availability of its computer and data communication systems while meeting necessary legislative, industry, and contractual requirements. Tango shall establish, implement, and maintain an information security program that includes technical and organizational security and physical measures as well as policies and procedures to protect customer data processed by Tango against accidental loss; destruction or alteration; unauthorized disclosure or access; or unlawful destruction.

4.1 Secure Software Development

Tango shall maintain policies and procedures to ensure that system, application, and infrastructure development is performed in a secure manner. This includes trained code review and testing of all Tango applications, regular scanning for common security vulnerabilities, periodic penetration testing, multi-factor authentication, utilizing infrastructure-as-code and industry-recommended configurations for infrastructure.

4.2 Human Resources Security

Tango shall maintain a policy that defines requirements around enforcing security measures as they relate to employment status changes. This includes performing background checks, acknowledging and complying with Tango’s security policies, and utilizing onboarding and termination checklists for employees and third parties.

4.3 Data Classification & Protection

Tango shall maintain policies and procedures for data classification and protection, along with requirements for the classification of data containing personal data in consideration of applicable laws, regulations, and contractual obligations. Tango shall also maintain requirements on data encryption and rules for transmission of data along with requirements on how access to these data should be governed.

4.4 Network Security

Tango shall maintain policies and procedures around the network infrastructure used to process customer data, establish and enforce safe network practices, and define service level agreements with internal and external network services.

4.5 Physical and Environmental Security

Tango shall maintain policies and procedures for physical and environmental security and ensure that critical information services be protected from interception, interference, or damage.

4.6 Business Continuity and Disaster Recovery

Tango shall maintain policies and procedures to ensure that Tango may continue to perform business-critical functions in the face of an extraordinary event. This includes data center resiliency and disaster recovery procedures for business-critical data and processing functions.

5. Access Control

Tango shall maintain access control measures designed to limit access to Tango’s facilities, applications, systems, network devices, and operating systems to a limited number of personnel who have a business need for such access. Tango shall ensure such access is removed when no longer required and shall conduct access reviews periodically.

6. Risk Assessments

Tango has a documented risk management procedure and Secure Software Development Life Cycle process. Tango performs risk assessments of its products and infrastructure on a regular basis, including review of the data classification policies and targeted reviews of highly sensitive data flows.

Tango performs application testing for new products or feature changes that are launched as well as periodic reassessments of its network. Tango leverages peer code review and regular vulnerability scanning which would ensure that viruses are not introduced in the code and detect such abuse. Tango uses a combination of manual penetration testing and automated tools.

7. Third-Party Risk Assessments

Tango conducts security due diligence on third-party service providers to assess and monitor risk. This assessment includes a review of scope of confidential information and personal data transferred to or processed by the service provider and the purpose of the work. Tango will also conduct a risk assessment which may include the service provider’s organization and technical security measures, the sensitivity of any information processed by the service provider, storage limitations, and data deletion procedures and timelines.

8. Supplementary Measures

In addition to the general security measures set out above, the Data Importer has implemented the following supplementary technical and organisational measures:

·        Secure transmission between Customer and server and external systems by using industry-standard encryption of TLS 1.2 or higher

·        Monthly risk assessment meetings of executive management and senior engineering staff

·        Automated anomaly detection and error monitoring for production systems

·        Continuous compliance monitoring and risk assessment using third-party compliance software

APPENDIX III

LIST OF SUB-PROCESSORS

The controller has authorised the use of the following sub-processors:

Please see: tango.us/subprocessors

SCHEDULE I-B

UK SCCs

This Addendum has been issued by the Information Commissioner for Parties making Restricted Transfers. The Information Commissioner considers that it provides Appropriate Safeguards for Restricted Transfers when it is entered into as a legally binding contract.

  1. Part 1: Tables

Table 1: Parties

Start date
The Effective Date of the DPA

The Parties
Exporter (who sends the Restricted Transfer)
Importer (who receives the Restricted Transfer)

Parties’ details
Customer
Tango Technology, Inc.

Key Contact
Attn: Customer
Email: email address provided in connection with Customer’s Vendor account

Attn: Data Privacy Officer
Email: DPO@tango.us

Table 2: Selected SCCs, Modules and Selected Clauses

Addendum EU SCCs
The version of the Approved EU SCCs which this Addendum is appended to, detailed below: Module 2, as set out in Schedule I-A of the DPA 

Module 1:
Clause 9a (Prior Authorisation or General Authorisation): Involves both Importer and Exporter
Clause 9a (Time period): Involves both Importer and Exporter
Is personal data received from the Importer combined with personal data collected by the Exporter?: Involves both Importer and Exporter

Module 2:
Module in operation: x
Clause 7 (Docking Clause): x
Clause 9a (Prior Authorisation or General Authorisation): Prior Authorization
Clause 9a (Time period): 14 days
Is personal data received from the Importer combined with personal data collected by the Exporter?: Involves both Importer and Exporter

Module 3:
Is personal data received from the Importer combined with personal data collected by the Exporter?: Involves both Importer and Exporter

Module 4:
Clause 9a (Prior Authorisation or General Authorisation): Involves both Importer and Exporter
Clause 9a (Time period): Involves both Importer and Exporter

Table 3: Appendix Information

Appendix Information” means the information which must be provided for the selected modules as set out in the Appendix of the Approved EU SCCs (other than the Parties), and which for this Addendum is set out in:

Annex 1A: List of Parties: As set out in the DPA.

Annex 1B: Description of Transfer: As set out in Schedule I-A of the DPA, Appendix I, Section B

Annex II: Technical and organisational measures including technical and organisational measures to ensure the security of the data: As set out in Schedule I-A of the DPA, Appendix II

Annex III: List of Sub processors (Modules 2 and 3 only): As set out in Schedule I-A of the DPA, Appendix III

Table 4: Ending this Addendum when the Approved Addendum Changes

Ending this Addendum when the Approved Addendum changes

Which Parties may end this Addendum as set out in Section ‎19:

☒ Importer
☒ Exporter
☐ neither Party

Part 2: Mandatory Clauses

Entering into this Addendum

  1. Each Party agrees to be bound by the terms and conditions set out in this Addendum, in exchange for the other Party also agreeing to be bound by this Addendum.
  2. Although Annex 1A and Clause 7 of the Approved EU SCCs require signature by the Parties, for the purpose of making Restricted Transfers, the Parties may enter into this Addendum in any way that makes them legally binding on the Parties and allows data subjects to enforce their rights as set out in this Addendum. Entering into this Addendum will have the same effect as signing the Approved EU SCCs and any part of the Approved EU SCCs.

Interpretation of this Addendum 

  1. Where this Addendum uses terms that are defined in the Approved EU SCCs those terms shall have the same meaning as in the Approved EU SCCs. In addition, the following terms have the following meanings:

Addendum 
This International Data Transfer Addendum which is made up of this Addendum incorporating the Addendum EU SCCs.

Addendum EU SCCs
The version(s) of the Approved EU SCCs which this Addendum is appended to, as set out in Table 2, including the Appendix Information.

Appendix Information
As set out in Table ‎3.

Appropriate Safeguards
The standard of protection over the personal data and of data subjects’ rights, which is required by UK Data Protection Laws when you are making a Restricted Transfer relying on standard data protection clauses under Article 46(2)(d) UK GDPR.

Approved Addendum
The template Addendum issued by the ICO and laid before Parliament in accordance with s119A of the Data Protection Act 2018 on 2 February 2022, as it is revised under Section ‎18.

Approved EU SCCs 
The Standard Contractual Clauses set out in the Annex of Commission Implementing Decision (EU) 2021/914 of 4 June 2021.

ICO
The Information Commissioner.

Restricted Transfer
A transfer which is covered by Chapter V of the UK GDPR.

UK 
The United Kingdom of Great Britain and Northern Ireland.

UK Data Protection Laws 
All laws relating to data protection, the processing of personal data, privacy and/or electronic communications in force from time to time in the UK, including the UK GDPR and the Data Protection Act 2018.

UK GDPR 
As defined in section 3 of the Data Protection Act 2018.

  1. This Addendum must always be interpreted in a manner that is consistent with UK Data Protection Laws and so that it fulfils the Parties’ obligation to provide the Appropriate Safeguards. 
  2. If the provisions included in the Addendum EU SCCs amend the Approved SCCs in any way which is not permitted under the Approved EU SCCs or the Approved Addendum, such amendment(s) will not be incorporated in this Addendum and the equivalent provision of the Approved EU SCCs will take their place.
  3. If there is any inconsistency or conflict between UK Data Protection Laws and this Addendum, UK Data Protection Laws applies.
  4. If the meaning of this Addendum is unclear or there is more than one meaning, the meaning which most closely aligns with UK Data Protection Laws applies. 
  5. Any references to legislation (or specific provisions of legislation) means that legislation (or specific provision) as it may change over time. This includes where that legislation (or specific provision) has been consolidated, re-enacted and/or replaced after this Addendum has been entered into. 

Hierarchy 

  1. Although Clause 5 of the Approved EU SCCs sets out that the Approved EU SCCs prevail over all related agreements between the parties, the parties agree that, for Restricted Transfers, the hierarchy in Section ‎10 will prevail.
  2. Where there is any inconsistency or conflict between the Approved Addendum and the Addendum EU SCCs (as applicable), the Approved Addendum overrides the Addendum EU SCCs, except where (and in so far as) the inconsistent or conflicting terms of the Addendum EU SCCs provides greater protection for data subjects, in which case those terms will override the Approved Addendum.
  3. Where this Addendum incorporates Addendum EU SCCs which have been entered into to protect transfers subject to the General Data Protection Regulation (EU) 2016/679 then the Parties acknowledge that nothing in this Addendum impacts those Addendum EU SCCs.

Incorporation of and changes to the EU SCCs

  1. This Addendum incorporates the Addendum EU SCCs which are amended to the extent necessary so that:

a. together they operate for data transfers made by the data exporter to the data importer, to the extent that UK Data Protection Laws apply to the data exporter’s processing when making that data transfer, and they provide Appropriate Safeguards for those data transfers; 

b. Sections ‎9 to ‎11 override Clause 5 (Hierarchy) of the Addendum EU SCCs; and

c. this Addendum (including the Addendum EU SCCs incorporated into it) is (1) governed by the laws of England and Wales and (2) any dispute arising from it is resolved by the courts of England and Wales, in each case unless the laws and/or courts of Scotland or Northern Ireland have been expressly selected by the Parties.

  1. Unless the Parties have agreed alternative amendments which meet the requirements of Section ‎12, the provisions of Section ‎15 will apply.
  2. No amendments to the Approved EU SCCs other than to meet the requirements of Section ‎12 may be made.
  3. The following amendments to the Addendum EU SCCs (for the purpose of Section ‎12) are made: 

a. References to the “Clauses” means this Addendum, incorporating the Addendum EU SCCs;

b. In Clause 2, delete the words:

“and, with respect to data transfers from controllers to processors and/or processors to processors, standard contractual clauses pursuant to Article 28(7) of Regulation (EU) 2016/679”;

c. Clause 6 (Description of the transfer(s)) is replaced with:

“The details of the transfers(s) and in particular the categories of personal data that are transferred and the purpose(s) for which they are transferred) are those specified in Annex I.B where UK Data Protection Laws apply to the data exporter’s processing when making that transfer.”;

d. Clause 8.7(i) of Module 1 is replaced with:

“it is to a country benefitting from adequacy regulations pursuant to Section 17A of the UK GDPR that covers the onward transfer”;

e. Clause 8.8(i) of Modules 2 and 3 is replaced with:

“the onward transfer is to a country benefitting from adequacy regulations pursuant to Section 17A of the UK GDPR that covers the onward transfer;”

f. References to “Regulation (EU) 2016/679”, “Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation)” and “that Regulation” are all replaced by “UK Data Protection Laws”. References to specific Article(s) of “Regulation (EU) 2016/679” are replaced with the equivalent Article or Section of UK Data Protection Laws;

g. References to Regulation (EU) 2018/1725 are removed;

h. References to the “European Union”, “Union”, “EU”, “EU Member State”, “Member State” and “EU or Member State” are all replaced with the “UK”;

i. The reference to “Clause 12(c)(i)” at Clause 10(b)(i) of Module one, is replaced with “Clause 11(c)(i)”;

j. Clause 13(a) and Part C of Annex I are not used; 

k. The “competent supervisory authority” and “supervisory authority” are both replaced with the “Information Commissioner”;

l. In Clause 16(e), subsection (i) is replaced with:

“the Secretary of State makes regulations pursuant to Section 17A of the Data Protection Act 2018 that cover the transfer of personal data to which these clauses apply;”;

m. Clause 17 is replaced with:

“These Clauses are governed by the laws of England and Wales.”;

n. Clause 18 is replaced with:

“Any dispute arising from these Clauses shall be resolved by the courts of England and Wales. A data subject may also bring legal proceedings against the data exporter and/or data importer before the courts of any country in the UK. The Parties agree to submit themselves to the jurisdiction of such courts.”; and

o. The footnotes to the Approved EU SCCs do not form part of the Addendum, except for footnotes 8, 9, 10 and 11. 

Amendments to this Addendum 

  1. The Parties may agree to change Clauses 17 and/or 18 of the Addendum EU SCCs to refer to the laws and/or courts of Scotland or Northern Ireland.
  2. If the Parties wish to change the format of the information included in Part 1: Tables of the Approved Addendum, they may do so by agreeing to the change in writing, provided that the change does not reduce the Appropriate Safeguards.
  3. From time to time, the ICO may issue a revised Approved Addendum which: 

a. makes reasonable and proportionate changes to the Approved Addendum, including correcting errors in the Approved Addendum; and/or
b. reflects changes to UK Data Protection Laws;

The revised Approved Addendum will specify the start date from which the changes to the Approved Addendum are effective and whether the Parties need to review this Addendum including the Appendix Information. This Addendum is automatically amended as set out in the revised Approved Addendum from the start date specified. 

  1. If the ICO issues a revised Approved Addendum under Section ‎18, if any Party selected in Table 4 “Ending the Addendum when the Approved Addendum changes”, will as a direct result of the changes in the Approved Addendum have a substantial, disproportionate and demonstrable increase in: 

a. its direct costs of performing its obligations under the Addendum; and/or 
b. its risk under the Addendum, 

and in either case it has first taken reasonable steps to reduce those costs or risks so that it is not substantial and disproportionate, then that Party may end this Addendum at the end of a reasonable notice period, by providing written notice for that period to the other Party before the start date of the revised Approved Addendum.

  1. The Parties do not need the consent of any third party to make changes to this Addendum, but any changes must be made in accordance with its terms.

1.4 Alternative Part 2 Mandatory Clauses:

  1. Mandatory Clauses: Part 2: Mandatory Clauses of the Approved Addendum, being the template Addendum B.1.0 issued by the ICO and laid before Parliament in accordance with s119A of the Data Protection Act 2018 on 2 February 2022, as it is revised under Section ‎‎18 of those Mandatory Clauses.